AutoMailSender Use case · Bookkeeping

Email receipts to QuickBooks Online from a Mac

QuickBooks Online has an email address for receipts. You can send files to it from your Mac. AutoMailSender does that for you: drop a file, or save it into a folder.

Get AutoMailSender · free for 25 emails

What QuickBooks expects

This part comes from Intuit, not from us. Read Intuit's help article on emailing receipts to QuickBooks Online. It tells you where to find your receipt address.

According to Intuit's help article:

The file type must be pdf, jpeg, jpg, gif, or png.
The attachment's file size must be between 46KB and 20 MB.
You can send multiple receipt images in one email.
Each image or file should contain only one receipt.
You must send from the email address you use to sign into QuickBooks.

Send receipts from a Mac with AutoMailSender

Connect your email once. Use the account you sign into QuickBooks with. Gmail, Outlook, iCloud, Yahoo, or any custom SMTP server.
Add your QuickBooks receipt address as a recipient. Give it a name, like "QuickBooks".
Drop a receipt onto the app. It is emailed straight away. No compose window.

Or let a folder do it

Link a watched folder, say ~/Receipts, to that recipient. Save or scan a PDF into it and AutoMailSender emails it on its own. It retries if your provider hiccups and shows a notification when each send lands. The folder setup is the same one described in auto-email files from a folder.

What does not work

A file under 46 KB or over 20 MB is outside the range Intuit's help article gives. Expect QuickBooks to refuse it.
Other file types, such as Word or Excel files, are not on Intuit's list.
AutoMailSender sends through your own SMTP account. If that account is not the address you sign into QuickBooks with, Intuit's rule is not met.
It does not read your receipts and it does not talk to QuickBooks. It only sends the email.

Not sending to QuickBooks but to a person? See email receipts to your accountant.

Private and native

AutoMailSender is a native macOS app, around 1.7 MB. Files go from your Mac to your email provider over TLS. No cloud, no tracking. Credentials stay in the macOS Keychain. Requires macOS 14 or later.

Pricing

Free for your first 25 emails. No subscription, no account. Unlimited sending is a one-time €9.99 in-app purchase. Enterprise is a one-time €49.99 and adds scheduled or recurring sends and more than two sender accounts.

Download on the Mac App Store

FAQ

How do I email receipts to QuickBooks Online from a Mac?

Find your QuickBooks Online receipt address as described in Intuit's help article. Add it as a recipient in AutoMailSender. Then drop a receipt onto the app, or save it into a watched folder linked to that address.

What file types and sizes does QuickBooks accept by email?

According to Intuit's help article, the file type must be pdf, jpeg, jpg, gif, or png, and the attachment's file size must be between 46KB and 20 MB.

Can AutoMailSender send from any email address?

It sends through your own SMTP account, such as Gmail, Outlook, iCloud, or Yahoo. Intuit's help article says receipts must be sent from the email address used to sign into QuickBooks, so connect that account.

Does AutoMailSender connect to QuickBooks?

No. It is not an integration. It emails files to an address you give it. QuickBooks does the rest.

QuickBooks is a trademark of Intuit; AutoMailSender is not affiliated with Intuit. QuickBooks facts on this page come from Intuit's help article.